Meraki Mint Designs

Meraki Mint Designs Terms of Service

I know T&C’s seem boring and lengthy.. But grab yourself a cup of coffee and take some time to go through this page to familiarize yourself with the following:

Acceptance of Quotation and Terms and Conditions


Upon deposit payment, the client has a maximum of 2 month to provide the content for the website. If website content is not provided for within the first two months, additional costs will be applied to the final invoice. 

Websites can only be put on hold for a maximum of 3 months. Thereafter additional costs are applied, or the project is terminated and a partial refund of the deposit is given depending on the work already done on the website. This is to also cater for price changes and project scheduling. 


Fees and Payments


Fees for design services to be provided by Meraki Mint Designs, will be set out in the formal estimate or quotation that is provided to the client.

 At the time of the client’s acceptance of this estimate or quotation, which indicates acceptance of the Terms & Conditions, a deposit of 50% of the quoted fee will become immediately due.

 Work on the project will not commence until Meraki Mint Designs has received the 50% deposit.

The client will be asked to provide a review sign off before launch. At this time the remainder of the fees due will become payable. Full payment is required before a website is set to live.


An account shall be considered default if it remains unpaid for 30 days from the date of invoice or from completion of project. Meraki Mint Designs shall be considered entitled to remove the client’s material from the website, until the amount due has been fully paid. This includes any and all unpaid monies due for services, including, but not limited to, hosting, domain registration, design and maintenance.


Removal of such materials does not relieve the client of its obligation to pay the due amount. Clients whose accounts become default agree to pay Meraki Mint Designs reasonable legal expenses and third party collection agency fees in the enforcement of these Terms and Conditions.


Website Design & Review

Websites are designed with all the client’s original content, the clients design brief and professional artistic direction as well as design best practices.

Content is to be sent through before website design commences, layout and style preferences are to be stated upfront and not altered or sent through after the website has already started and or in review phase.

Once the web design is complete, Meraki Mint Designs will provide the client with the opportunity to review the resulting work and provide the login details or temporary review link for the website, for the client to view the site whilst on coming soon mode

Meraki Mint Designs will make one major set of changes in the review period. The review period is 14 days after the submission of the website review notice to the client.

It is the duty of the client to ensure a comprehensive and timely review is made of the site, and that all changes are noted regarding the entire website and pages in the initial review. The client is to ensure all parties are consulted and a representative gathers all feedback into one review response.

The client needs to send feedback of the review within 14 days.

Changes to the initial design are made once off, and approval is then required. Tweaks are made to said changes in a final round of 2 x edits.

If further changes are sent through after the initial review response, the client will be held liable for additional out of scope fees. Especially if these changes pertain to any original work that could / should have been noted in the first review.

Upon completion, the client will need to advise if the website will be placed under a maintenance contract or handed over to the client to manage.

A WordPress “how-to” guide is supplied by Meraki Mint Designs, should the client not sign up for a maintenance contract.


Copyrights, Ownership and Trademarks

By supplying text, images and other data to Meraki Mint Designs for inclusion in the client’s brochure / website or other medium, the client declares that it holds the appropriate copyright and/or trademark permissions. The ownership of such materials will remain with the client, or rightful copyright or trademark owner.

By supplying images, text, or any other data to Meraki Mint Designs, the client grants Meraki Mint Designs permission to use this material freely in the pursuit of the design and to utilize the designs in Meraki Mint Designs portfolio unless agreed otherwise.


Should Meraki Mint Designs, or the client supply an image, text, audio clip or any other file for use in a website, multimedia presentation, print item, exhibition, advertisement or any other medium believing it to be copyright and royalty free, which subsequently emerges to have such copyright or royalty usage limitations, the client will agree to allow Meraki Mint Designs to remove and/or replace the file.


The client agrees to fully indemnify and hold Meraki Mint Designs free from harm in any and all claims resulting from the client in not having obtained all the required copyright, and/or any other necessary permissions.

Meraki Mint Designs may use any Artwork/design for it’s own promotion and portfolio use, unless agreed otherwise.

Alterations, Revisions and Supply of Content

The client agrees that changes required over and above the estimated work or required to be carried out after acceptance of the draft design will be liable to a separate charge.

The client also agrees that Meraki Mint Designs holds no responsibility for any amendments made by any third party, before or after a design is published.


Unless otherwise negotiated or Meraki Mint Designs third party copywriting services are used, the client must supply text for their project in text file format (Word.doc) at the start of the project as well as graphics (logos, images, etc.) to be used. Text should be as close as reasonably possible to final format, with accuracy of content, spelling and grammar checked and little or no formatting (includes text from previous websites). Meraki Mint Designs assumes all written content adheres to copyright laws.


Images are also expected to be supplied before work begins, unless by prior negotiation or if using Meraki Mint Designs stock image services. Images should be supplied in the highest resolution electronic format possible, i.e. logos/images in original Illustrator / Photoshop format, or hi-res PNG or JPEG files (300 dpi). Meraki Mint Designs assumes that all correct permissions have been sought and/or royalties paid for images used.

Unless otherwise quoted or negotiated, all projects (excluding website design) include two rounds of minor changes or author’s revisions of the chosen project only. Following three revisions per project, an additional hourly fee will be charged. We will advise you and seek your agreement before proceeding with any work that will incur additional charges.

Designs and Artwork need to be proofed and checked upon receipt. MMD cannot be held liable for lack of checking and approving by the client should the design go to print and it is not correct.


There are a limited amount of revisions per design, the client is to ensure proper checking of designs and communication to MMD regarding fixes and changes. Anything over and above this will result in additional fees .


If a client does not take the time to proof their designs and highlight the changes / edits upfront and or on receipt, the client will be liable for additional costs to change the design after already approved and project completed. This applies to once off and Retainer Contracts. 

Retainer Contracts do not exempt designs from this rule. Each design / artwork is still considered to be approved and signed off after the initial revision. Constant revisions to completed artwork does not form part of the retainer fees and will be billed accordingly. 

Data Formats

Text is to be supplied to Meraki Mint Designs in electronic format as MS Word (.doc) or on e-mail.

Images which are supplied in an electronic format, are to be provided in a format as prescribed by Meraki Mint Designs electronic data format. Images must be of a quality suitable for use without any subsequent image processing, and Meraki Mint Designs will not be held responsible for any image quality which the client later deems to be unacceptable. Meraki Mint Designs cannot be held responsible for the quality of any images which the client wishes to be scanned from printed materials.


Additional expenses may be incurred for any necessary action, including, but not limited to, photography and art direction, photography searches, media conversion, digital image processing, or data entry services.

Meraki Mint Designs will not reformat images for product image in stores. Images for products need to be sent in the correct size, quality and cropped ratio. If the client wishes to outsource this service, MMD will quote on image processing and resizing for safe web import. 


Design Project Duration

Any indication given by Meraki Mint Designs of a design project’s duration is to be considered by the client to be an estimation. Meraki Mint Designs cannot be held responsible for any project over-runs, whatever the cause. Estimated project duration should be deemed to be from the date that cleared funds of the deposit are received by Meraki Mint Designs as well as all content received in a timely manner as well as timeous review of website drafts.


Design Credits

The client also agrees to allow Meraki Mint Designs to place all designs on Meraki Mint Designs own website for portfolio and demonstration purposes and to use any designs in its own publicity unless agreed otherwise.


Rights of Refusal

Meraki Mint Designs will not include in its designs, any text, images or other data which it deems to be immoral, offensive, obscene or illegal. All advertising material must conform to all standards laid down by all relevant advertising standards authorities. Meraki Mint Designs also reserves the right to refuse to include submitted material without giving reason. Any images and/or data that Meraki Mint Designs does include in all good faith, and then finds out that it contravenes these Terms and Conditions, the client is obliged to allow Meraki Mint Designs to remove the contravention without hindrance, or penalty. Meraki Mint Designs is to be held in no way responsible for any such data being included.



If a client cancels and requests a refund for a completed or incomplete website, then Meraki Mint Designs reserves the right to keep the deposit as well as invoice for work already done at the point of cancellation. Meraki Mint Designs will supply the client with the All-In-One WP Migration back up file of the website upon payment and the client can make use of this in future.


Upon non payment, Meraki Mint Designs reserves the right to all the content and will not send final or draft design content to the client. Website design and pages already designed will be taken down and Meraki Mint Designs will not be held responsible for cancellations of Domain and Hosting fees.


If a client cancels, without requesting a refund, and does not want to proceed with the remainder of the project design. Meraki Mint Designs reserves the right to retain the 50% deposit to cover work already completed, and will submit the completed designs that fall within the 50% deposit received.


Domain and Hosting cancellation fees are not the responsibility of Meraki Mint Designs. These are controlled by the Hosting Company and are the for clients account when cancelling the services.



Meraki Mint Designs reserves the right to use the services of sub-contractors, agents and suppliers and any work, content, services and usage is bound by their Terms and Conditions. Meraki Mint Designs will not knowingly perform any actions to contravene these and the client also agrees to be so bound.